Internal charter

1.1 Nature

1.1.1 Name of the Association: Moroccan Association of Toronto.

1.1.2 The abbreviation of the Association: The abbreviation (AMDT) is used to designate the Moroccan Association of Toronto.

1.1.3 The Moroccan Association of Toronto is a non-profit association. It is apolitical and serves as a link to all Moroccans in the Greater Toronto Area (the region constitutes of the central city, Toronto, as well as 25 surrounding towns and villages divided between four regional municipalities: Durham, Halton, Peel, and York) .

1.2 Goals and Objectives

The goals and objectives of the Moroccan Association of Toronto are:

1.2.1 Promote and defend the social, cultural, educational, sporting, religious and economic interests of all Moroccans in Toronto.

1.2.2 Promote community and inter-community solidarity, knowledge and respect for ancestral traditions and customs among children and young people.

1.2.3 Advise, inform and support the Moroccan community within the GTA, within the limits of available resources.

1.2.4 Advise and inform Moroccan newcomers to Toronto.

2.1 Anyone of Moroccan origin residing in the Greater Toronto Area aged 18 and over is admitted to become a member of the Moroccan Association of Toronto.

2.2 Members are required to promote and support the objectives of the Moroccan Association of Toronto.

2.3 Any member has the right to participate directly in the choice of directors, as well as the right to run for elected office in accordance with the statutes and regulations of the Association.

2.4 A member present at the annual general assembly has the right to speak on all items on the agenda. However, only members in good standing under Article 2.1 and 4.2 for at least two months before the date of the vote may exercise the right to vote.

2.5 Any member in good standing has the right to withdraw from AMDT and cancel their membership.

2.6 The suspension or exclusion of a member may be taken by the Board of Directors (CA) at an extraordinary meeting of the latter reserved for this purpose when a member:

• 2.6.1 Violates the statutes or the rules of the Association.
• 2.6.2 Acts against the intentions and interests of the Association.
• 2.6.3 Who commits disturbances and interferes with public order during the General Assembly or during the election process.
• 2.6.4 This suspension or exclusion must be preceded by a written warning adopted by the Board of Directors. However, the Board of Directors must give the member in question the opportunity to defend himself. For this member to appeal this decision, he must be seconded by (10) other members to appeal to a special meeting.

2.7 Honorary member: this is a privilege reserved for actors likely to provide major moral and material support to AMDT actions.

2.8 Friends of the AMDT, spouses can participate in the activities of the Association and can benefit from all the rights and privileges of the members except the right to vote and the candidacy for a position of the committee of the CA.

3.1 The Moroccan Association of Toronto is a non-profit association. The financial means necessary for the realization of its projects come from membership fees, grants and donations.

3.2 The amount of the membership fee and friends of AMDT is $ 50 per year. This amount may be changed without notice.

3.3 The membership fee will be 50% for students, people over 65 and people with special needs.

3.4 A member who resigns cannot claim his subscription.

3.5 Members and Friends of AMDT benefit from privileges on all AMDT activities and events such as discounts, priority and others….

You become a member of the Moroccan Association by:

4.1 Completing a membership form.

4.2 Paying its annual membership fee.

4.3 Acquiring a membership card.

5.1 The General Assembly of Members is the supreme authority of the Moroccan Association of Toronto.

5.2 The annual general meeting is held at a place and on a date fixed by the members of the administration.

5.3 The annual meeting must be announced at least 2 months in advance.

5.4 The notice of meeting must indicate the date, time, place and agenda of the Meeting.

5.5 The general assembly must meet at most 4 months after the end of the fiscal year (March 31 of each year).

5.6 The agenda is the responsibility of the president in consultation with the members of the Board of Directors.

5.7 All members present have a voting voice. Only members in good standing as defined in article 2.5 have a vote.

5.8 Each nomination must be sent at least 30 days before the date of the Assembly and must be proposed and seconded by two members on the day of the meeting.

5.9 During the general assembly, the votes are generally held by a show of hands, with the exception of the vote for the election of the members of the administration, which must take place by secret ballot.

5.10 Amendments to the statutes and regulations require the agreement of 50% plus 1 of the members present at the Assembly.

5.11 The quorum will be reached as soon as the number of present who have the right to vote at the General Assembly exceeds 20 people. If this quorum is not reached, the members present will form a quorum at the next meeting.

6.1 To set the guidelines for the achievement of the objectives of the Moroccan Association of Toronto.

6.2 Control the activity of the administration in relation to these objectives.

6.3 Discuss and approve, after the treasurer’s report, the financial report, and discharge the administration.

6.4 Elect the members of the administration and choose the chartered accountant.

6.5 Set the amount of the membership fee until the next general assembly.

6.6 Select the members of the council of advisers.

6.7 Approve the statutes and regulations and their modifications.

6.8 To deliberate on the administration’s proposals.

All the actions and achievements of the AMDT are the fruit of the work of all the members of the Board of Directors, of the various committees and of all the members of the Moroccan Association of Toronto. No member of the Association can put his personal interests ahead of those of AMDT.

7.1 The Board of Directors is made up of the following people:

• ❖ The president
• ❖ The vice-president
• ❖ The general secretary
• ❖ The treasurer
• ❖ 3 Directors

7.2 The Executive Committee is made up of the following people:

• ❖ The president
• ❖ The vice-president
• ❖ The general secretary
• ❖ The treasurer

7.3 Responsibility of the Board of Directors:

• 7.3.1 Carry out the duties of proxy for the annual general meeting.
• 7.3.2 Conclude any agreement required to achieve the objectives of the Moroccan Association of Toronto according to its mode of action, and present them to the annual general assembly for decision.
• 7.3.3 Follow up on decisions of the general assembly.
• 7.3.4 Prepare for the annual general meeting.
• 7.3.5 To form committees and working groups to help it achieve the objectives of the Association.
• 7.3.6 Regularly inform members of the activities of the Moroccan Association of Toronto.
• 7.3.7 The members of the Board of Directors must not be related to any family or marriage.
• 7.3.8 Any decision of the Board of Directors must be taken by majority.
• 7.3.9 The actual transfer of powers to the new CA will take place exactly 2 months after the election of the new CA During this transitional period of 2 months, the former CA will continue these functions while ensuring the support of the new CA to ensure the good continuation of AMDT operations.
• 7.3.10 There is no limit to the number of terms that a member of the Board of Directors can be re-elected. * In case of lack of candidacy for any position of the Board of Directors, an extraordinary assembly must be convened within a maximum period of 3 months from the day of the vote. * the person occupying the position concerned will continue these functions until the position is filled.
• 7.3.11 If there is no nomination for one or more positions, the Board of Directors will fill, by resolution, after the elections, the vacant position (s) and must approve the nomination at an assembly. general annual or special.
• 7.3.12 Meetings of the Board of Directors are open to all members, observers and guests of the Association. However, the right to vote and to deliberate are reserved for members.
• 7.3.13 Each member of the administration present has the right to vote.
• 7.3.14 There is no voting by proxy.
• 7.3.15 All decisions are taken by a simple majority of the members of the administration present.
• 7.3.16 In the event of a tie, the President cannot abstain and must vote to decide.

8.1 The President:

• 8.1.1 He represents the Association both internally and externally.
  8.1.2 He is the spokesperson for the Association and chairs the meetings of the Board of Directors.
• 8.1.3 He presents an activity report to the annual or extraordinary general assembly.
• 8.1.4 Its role is to maintain order, direct the debates and announce the final decisions.
• 8.1.5 He calls all meetings of the Board of Directors.
• 8.1.6 He sees to the execution of the decisions of the Board of Directors and signs all documents requiring his signature.
• 8.1.7 He is the sole spokesperson for the Association and chairs the meetings of the Board of Directors unless he mandates another member to represent him.
• 8.1.8 He ensures the achievement of objectives and the execution of strategic decisions.
• 8.1.9 He takes care of the official correspondence of the Association.

8.2 The vice-president:

• 8.2.1 He exercises the powers of the Chairman in the event of his absence, inability to act or at the latter’s request.
• 8.2.2 He takes charge of the missions entrusted to him by the president or the administration.
• 8.2.3 In collaboration with the various members of the Board of Directors, he ensures the achievement of objectives and the execution of strategic decisions.

8.3 The general secretary:

• 8.3.1 He prepares the meetings of the presidency. Under the aegis of the president, he sets the agenda.
• 8.3.2 He has custody of the seal of the Association, the register of minutes and any other corporate register.
• 8.3.3 He deals with the official correspondence of the Association.
• 8.3.4 He is responsible for all notices of meeting.
• 8.3.5 He drafts and distributes reports of general assemblies and administration meetings.
• 8.3.6 He fulfills any other mandate that may be entrusted to him by the Board of Directors.
• 8.3.7 He deals with the official correspondence of the Association following the request of the president.
• 8.3.8 He has custody of the minute book and any other corporate register.

8.4 The treasurer:

• 8.4.1 He is responsible for the administration of funds, cash management and accounting.
• 8.4.2 He is responsible for making payments or transfers, he must first have the agreement of the President and the Board of Directors.
• 8.4.3 He draws up the financial report and presents the report to the general meeting after having it examined by a chartered accountant.
• 8.4.4 He presents the financial situation to the Board of Directors at each meeting and at the request of the Board of Directors.
• 8.4.5 He fulfills any other mandate that may be entrusted to him by the Chairman or the Board of Directors.

8.5 The Administrators:

• 8.5.1 They ensure the preparation, achievement of objectives and execution of strategic decisions.
• 8.5.2 They promote the Association to groups, organizations and federations in the Greater Toronto Area.
• 8.5.3 They take care of all the tasks assigned to them by the President and / or the administration.
• 8.5.4 They are responsible for coordinating the activities of standing committees or working groups.

The Moroccan Association of Toronto has standing committees which are:

• The Committee of Advisers.
• The Education, Culture and Sport Committee.
• The Children and Family Committee.
• The Economy and development Committee.
• The Social and Spiritual Committee.
• The Youth and Innovations Committee.

Ceases to be part of the Board of Directors and to hold office, any member:

10.1 who offers in writing his resignation to the Board of Directors from the moment the latter accepts it by resolution.

10.2 who ceases to be an active member of AMDT.

10.3 who is absent from three consecutive meetings of the Board of Directors without a valid excuse accepted by the latter.

10.4 who solicits favors for personal purposes, using his capacity as a member of the Board of Directors or as a representative of the Association. In this case, the Board of Directors can co-opt or choose a replacement. This member must be approved at the next annual general meeting or special meeting.

11.1 Members of the Board of Directors work as volunteers in the interest of AMDT and will not be remunerated (directly or indirectly) for their services.

11.2 The costs incurred for the performance of their mandates will be reimbursed upon presentation of supporting documents and prior approval of the Board of Directors.

12.1 An extraordinary assembly may be called at the request of the board of directors or two-thirds of the members in good standing as defined in article 2 of the Association.

12.2 The board of directors calls an extraordinary meeting by sending a notice of meeting to the members of the AMDT.

12.3 The extraordinary assembly is generally called to modify the statutes of the AMDT and approve important decisions.